Linen Quarter BID Notice of Ballot

Featured News / 6th December 2022

BUSINESS IMPROVEMENT DISTRICTS ACT (NORTHERN IRELAND) 2013
THE BUSINESS IMPROVEMENT DISTRICTS (GENERAL) REGULATIONS (NORTHERN IRELAND) 2014
THE BUSINESS IMPROVEMENT DISTRICTS (MISCELLANEOUS) REGULATIONS (NORTHERN IRELAND) 2014

NOTICE OF BALLOT

PROPOSED RENEWAL OF THE LINEN QUARTER BUSINESS IMPROVEMENT DISTRICT FOR BELFAST CITY COUNCIL

 

This is to give notice that a ballot is to be held on the proposal of the Linen Quarter BID to renew the Business Improvement District (BID) for five years from 1 February 2023 to 31 January 2028. You should shortly receive a copy of the BID Proposal Document from the BID Proposer.

The ballot will be conducted entirely by post by the Independent Scrutineer, Civica Election Services of 33 Clarendon Road, London N8 0NW. Ballot Papers will be sent to those eligible to vote on Friday 9 December 2022 for return to them by no later than 5pm on Tuesday 24 January 2023 (the “day of the ballot”).

Who can vote in the BID Ballot?
Persons eligible to vote in the ballot will be the non-domestic ratepayer listed on Land and Property Service’s database for each hereditament (business premise) situated in the geographical area of the proposed BID as at the date of this Notice. Each person entitled to vote in this ballot shall have one vote in respect of each hereditament occupied or (if unoccupied) owned by them in the geographical area of the proposed BID.

This Notice is in respect of the Hereditaments in the following streets:

Adelaide Street; Albert Street; Alfred Street; Amelia Street; Apsley Street; Athol Street; Bain’s Place; Bankmore Square; Bankmore Street; Bedford Street; Blackstaff Square; Bruce Street; Brunswick Street; Charlotte Street; Clarence Street; Clarence Street West; Cromac Avenue; Cromac Quay; Cromac Place; Donegall Square Mews; Downshire Place; Dublin Road; Durham Street; Fisherwick Place; Franklin Street; Franklin Street Place; Fulton Street; Gasworks Path; Glengall Street; Great Victoria Street; Grosvenor Road; Hardcastle Street; Harmony Street; Hartington Court; Hope Street; Holmes Street; James Street South; Joy Street; Keyland’s Place; Lincoln Place; Linfield Road; Linenhall Street; Linenhall Street West; Little May Street; Little Victoria Street; Marcus Ward Street; Maryville Street; McClintock Street; Murray Street; Ormeau Avenue; Rathbone Street; Russell Street; Pakenham Street; Salisbury Street; Shaftesbury Square; St Andrew Square East; St Andrew Square North; St Andrew Square West; Sussex place; Ventry Lane; Ventry Street.

Appointment of a Proxy
Persons eligible to vote in the BID ballot may appoint someone else to vote on their behalf (for example, if they are going to be away at the time of the ballot). Applications to appoint a proxy must be submitted to Civica Election Services (CES) at the above address no later than 5pm on Saturday 14 January 2023. An application for the appointment of a proxy must be made in writing and:

a) state the full name and address of the person whom the person entitled to vote (the applicant) wishes to
appoint as a proxy;
b) state the address(es) of the applicant’s hereditament or hereditaments;
c) be signed by the applicant; and
d) contain a statement by the applicant that the proxy so named has been consulted and is capable and
willing to be appointed.

A proxy appointment may be cancelled by notifying CES at the above address no later than 5pm on Thursday 19 January 2023.

Lost Ballot Papers
Ballot Papers will be despatched on Friday 9 December 2022. If you have not received your ballot paper in the week after this date, please apply for a replacement ballot paper.
CES can provide a replacement request form to aid the process of requesting a replacement and providing all the necessary information. Please email bids@cesvotes.com to request one.

You may apply to CES for a replacement paper by supplying ONE of the following:
a) An email sent from a business account including a company email signature; or
b) A letter in hard copy form along with the appropriate ‘evidence of identity’; or
c) A scan of both the letter and the ‘evidence of identity’ attached to an email

Any email requests should be sent to bids@cesvotes.com. Hard Copy requests should be addressed to The Independent Scrutineer, Civica Election Services, The Election Centre, 33 Clarendon Road, London N8 0NW.

Hard copy requests must be signed by the Eligible Voter and evidence of the voter’s identity must be provided in the form of ONE of the following:
a) A signed Letterhead for the appropriate company; or
b) A signed photocopy of the National Non-Domestic Rating Bill for the hereditament; or
c) A signed photocopy of an item of personal ID such as a Passport or Driving Licence.
Please do not send original copies of ID or Bills.

CES will issue any replacements that match the requirements detailed above, from the replacement deadline on Wednesday 18 January 2023.

Spoilt Ballot Papers
If you inadvertently spoil your ballot paper in such a manner that it cannot be conveniently used as a ballot paper, please return it to CES (address overleaf). On receipt of the spoilt ballot paper, CES will issue a replacement. No replacements can be issued if the spoilt ballot paper is received by CES later than three
working days before the day of the ballot.

Count of Ballot Papers
Ballot papers will be counted on Wednesday 25 January 2023, and the result of the ballot will be announced shortly after.

For a BID ballot to be successful there must be a majority of those voting in favour of the proposal, and those voting in favour must represent a majority of the aggregate rateable value of the hereditaments voting.

Rejected Ballot Papers
If a ballot paper is duplicated and two are returned bearing the same number or barcode both will be void and not counted. Any ballot papers that are returned unsigned, unmarked or that are void for uncertainty will also be void and not counted.

Declaring the result
The ballot result will declare:
a) the total number of valid votes cast;
b) the total aggregate rateable value of valid votes cast;
c) the total number of valid votes cast in favour of the BID;
d) the total aggregate rateable value of valid votes in favour of the BID; and
e) if applicable, the total number of ballot papers rejected.

For the BID Ballot to be successful there must be:
i. A majority in favour of the BID in the number of those voting; and
ii. A majority in favour of the BID in the proportion of rateable value of those voting.
iii. At least 25% of the eligible ratepayers entitled to vote in the ballot have done so.
iv. At least 25% of the eligible ratepayers by Net Annual Value entitled to vote have done so.

Further details of the BID Proposal
If you require further information on the BID, please contact The Managing Director, Christopher McCracken | 07855 392511 | chris@linenquarter.org
Alternatively, information on the BID is available from www.linenquarter.org

 

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